back to top

RPMES MANUAL
OF OPERATION

PROJECT
MONITORING
REPORTS

ANNEX B

| PMC FORM O-1 |  | PMC FORM O-2 |  | PMC FORM O-3 |  | PMC FORM O-4 |

Title: REPORT ON STATUS OF PROJECTS ENCOUNTERING
PROBLEMS IN IMPLEMENTATION
(PMC FORM O-1)
 

Purpose: This report will provide information on the various problems encountered by on-going projects that impede their implementation. Remedial measures to improve progress and other recommended courses of action are likewise reflected in the report.

RESPONSIBILITY: Project Monitoring committee

   Municipal Level

Frequency: To be prepared and submitted monthly

Distriution: 1 Copy - Municipal Development Council
                  1 Copy - Provincial Project Monitoring Committee

Submission Date:

Municipal Development Council - On the 7th day of the month following the reference month

Provincial Project Monitoring Committee (PMC) - Not later than two (2) weeks after reference month

   Regional Level

Frequency: To be prepared and submitted quarterly 

Distriution: 1 Copy - Regional Development Council (RDC)
                  1 Copy - NEDA Central Office

Submission Date:

Regional Development Council (RDC)  - On the 3rd week after reference quarter

President/Cabinet/NEDA Board - On or before the 3oth day of the month after reference quarter

   DEFINITION OF ENTRIES:

As of - End of reporting period

Column (1)

Name of Project - Title of project encountering implementation problems

Column (2)

Location - Region, province, city or municipality where project is being implemented

Column (3)

Implementing Agency - Name of agency implementing the program/project

Column (4)

Implementation Status (Target) - Expected amount of work in percent to be accomplished as of report date.

Column (5)

Implementation Status (Actual) - Actual work accomplished as of report date.

Column (6)

Slippage - Difference between actual (Column 5) and target (Column 4). It may be positive (which means that the project is ahead of schedule), negative (behind schedule) or zero (on schedule).

Column (7)

Issues - Operational constraints/concerns observe during project implementation

Column (8)

Source of Information - Name of agency/NGO/PVO or concerned citizens reporting the problems/issues

Column (9)

Action Taken/Recommendations - Remedial measures taken/being recommended to improve work progress or to commend outstanding performance

   At the end of the report, indicate the NAME, DESIGNATION and OFFICE of the person who accomplished the form and the DATE the report was prepared.  

PMC FORM O-1
REPORT ON THE STATUS OF PROJECTS ENCOUTERING
PROBLEMS IN IMPLEMENTATION

As of ___________________________

Prepared by: _______________________                             Office: ______________________
Designation : _______________________                            Date : ______________________      

back to top

Title: FINANCIAL AND PHYSICAL STATUS OF CAPITAL INVESTMENT
PROGRAM/PROJECTS (PMC FORM O-2)

Purpose: This report will provide information on the financial and physical status of on-going capital investment programs/projects in a specific area/location. It will contain the ts used to record the basic information on capital investment programs/projects It will contain the titles of on-going projects, implementing agency, location, schedules (may be original or revised), the financial and physical performance of each project and problems encountered in implementation. 

RESPONSIBILITY: Project Monitoring Committee

   Municipal Level

FREQUENCY: To be prepared and submitted monthly

DISTRIBUTION: 1 Copy - Municipal Development Council
                         1 Copy - Provincial Project Monitoring Committee

SUBMISSION DATE:

Municipal Development Council - On the 7th day of the month following the reference month

Provincial Project Monitoring Committee - Not later than two (2) weeks after reference month.

   Provincial Level

FREQUENCY: To be prepared and submitted monthly to the Provincial/City Development Council; quarterly to the regional Project Monitoring Committee (RPMC)

DISTRIBUTION: 1 Copy - Provincial/City Development Council
                         1 Copy - Regional Project Monitoring Committee

SUBMISSION DATE:

Provincial/City Development Council - On the 7th day of the month following the reference month

Regional Project Monitoring Committee - Not later than two (2) weeks after reference month.

   Regional Level

FREQUENCY: To be prepared and submitted quarterly

DISTRIBUTION: 1 Copy - Regional Development Council
                         1 Copy - NEDA Central Office

SUBMISSION DATE:

Regional Development Council - On the 3rd week after reference quarter

President/Cabinet/NEDA Board - On or before the 30th day of the month after reference quarter

DEFINITION OF ENTRIES:  

   As of - End of reporting period

   Region/Province/City/Municipality - Area or level where projects are being implemented

   Column (1)

Project Title - Title of project as found in approved program of work

Agency - Name of agency implementing the project (IA, GOCCs, LGUs)

Location - Exact location of the project

   Column (2)

Schedule (Start/Completion Dates) - Date when the project started and will be completed in month, day and year

 FINANCIAL STATUS (Php '000)

Column (3)

Program - Total amount of funds required from the start of project implementation to reporting date, based on the approved program of work

Column (4)

AA Issued - Cumulative total Advices of Allotment issued by DBM to the program/project from start of implementation to reporting date, based on the approved program of work

Column (5)

Funding Support - Total AA issued (Column 4) divided by Program (Column 3)

Column (6)

Expenditure (Unpaid Obligation) - Accounts committed to be paid for servies rendered and/or work accomplished as of report date

Column (7)

Expenditure (Disbursement) - Actual cash payments made though the issuance of Treasury Warrants and/or checks to the project as of report date

Column (8)

Expenditure (Total) - Sum of unpaid obligation (Column 6) and disbursement (Column 7)

Column (9)

Expenditure Rate - Total expenditure (Column 8) divided by Program (Column 3), multiplied by 100

PHYSICAL STATUS

Column (10)

Target - Expected amount of work to be accomplished in percentage from the start of project implementation up to the report date.

Column (11)

Actual - Actual work accomplished in terms of percentage to total target of the whole project from start of implementation up to report period

Column (12)

Slippage - Difference between Actual (Column 11) and Physical Target (Column 10). It may be positive (which means that the project is ahead of schedule), negative (behind schedule), or zero (on schedule).

Column (13)

Performance - Actual physical (Column 11) divided by target (Column 10) multiplied by 100.

Column (14)

Employment Generated - Employment generated by the project in man-days

Column (15)

Remarks - Additional information on the project, such as problems encountered that impede project implementation, remedial measures taken, etc.

At the end of report, indicate the NAME, DESIGNATION and OFFICE of the person who prepared the report and the DATE the report was prepared.  

PMC FORM O-2
FINANCIAL AND PHYSICAL STATUS OF
CAPITAL INVESTMENT PROGRAMS/PROJECTS
As of: _________________________________________

Prepared by: _______________________                                Office: _______________________
Designation : _______________________                               Date:  _______________________      

back to top

Title: SUMMARY OF FINANCIAL AND PHYSICAL ACCOMPLISHMENT
BY AGENCY (PMC FORM O-3)

Purpose: This report will provide a summary of the financial and physical accomplishment broken down by  implementing agency. It will contain information on the number of projects and the overall financial and physical status of projects being implemented by each agency in the region, province/city or municipality. This report will likewise contain the overall performance for the area. 

RESPONSIBILITY: Project Monitoring Committee

   Municipal Level

FREQUENCY: To be prepared and submitted monthly

DISTRIBUTION: 1 Copy - Municipal Development Council
                         1 Copy - Provincial Project Monitoring Committee

SUBMISSION DATE:

Municipal Development Council - On the 7th day of the month following the reference month

Provincial Project Monitoring Committee - Not later than two (2) weeks after reference month.

   Provincial Level

FREQUENCY: To be prepared and submitted monthly to the Provincial/City Development Council; quarterly to the regional Project Monitoring Committee (RPMC)

DISTRIBUTION: 1 Copy - Provincial/City Development Council
                         1 Copy - Regional Project Monitoring Committee

SUBMISSION DATE:

Provincial/City Development Council - On the 7th day of the month following the reference month

Regional Project Monitoring Committee - Not later than two (2) weeks after reference month.

   Regional Level

FREQUENCY: To be prepared and submitted quarterly

DISTRIBUTION: 1 Copy - Regional Development Council
                         1 Copy - NEDA Central Office

SUBMISSION DATE:

Regional Development Council - On the 3rd week after reference quarter

President/Cabinet/NEDA Board - On or before the 30th day of the month after reference quarter

DEFINITION OF ENTRIES:  

   As of - End of reporting period

   Region/Province/City/Municipality - Specific area where projects are being implemented

   Column (1)

Agency - Name of agency implementing agency

   Column (2)

Number of Projects - Total number of projects being implemented by the agency in the specified area

 FINANCIAL STATUS (Php '000)

Column (3)

Program - Total amount of funds required by the agency to accomplish targets from start of project to reporting period

Column (4)

AA Issued - Cumulative total Advices of Allotment issued by DBM to the agency from start of implementation to reporting date

Column (5)

Funding Support - Total AA issued (Column 4) divided by Program (Column 3)

Column (6)

Expenditure (Unpaid Obligation) - Accounts committed to be paid for services rendered and/or work accomplished by each agency as of reporting date

Column (7)

Expenditure (Disbursement) - Total actual cash payments made by each agency though the issuance of Treasury Warrants and/or checks as  of reporting date

Column (8)

Expenditure (Total) - Sum of unpaid obligation (Column 6) and disbursement (Column 7) for each agency

Column (9)

Expenditure Rate - Total expenditure (Column 8) divided by Program (Column 3), multiplied by 100

PHYSICAL STATUS

Column (10)

Target - Expected overall amount of work (in percentage) to be accomplished by each agency as of report date. Overall agency weighted target

Column (11)

Actual - Actual work accomplished by each agency (in percentage) as of reporting date. Overall agency weighted accomplishment

Column (12)

Slippage - Difference between Actual (Column 11) and Target (Column 10). It may be positive (which means that the project is ahead of schedule), negative (behind schedule), or zero (on schedule).

Column (13)

Performance - Actual (Column 11) divided by target (Column 10) multiplied by 100.

Column (14)

Employment Generated - Employment generated by the on-going projects of the agency expressed in man-days

Column (15)

Remarks - Additional information on the project, such as problems that impede project implementation, remedial measures taken, etc.

At the end of report, indicate the NAME, DESIGNATION and OFFICE of the person who prepared the report and the DATE the report was prepared.  

PMC FORM O-3
SUMMARYOF FINANCIAL AND PHYSICAL ACCOMPLISHMENT BY AGENCY
As of: _________________________________________
Region/Province/Municipality: ______________________

Prepared by: _______________________                                Office: _______________________
Designation : _______________________                               Date:  _______________________      

back to top

Title: SUMMARY OF FINANCIAL AND PHYSICAL ACCOMPLISHMENT
BY SECTOR (PMC FORM O-4)

Purpose: This report will provide a summary of the financial and physical accomplishment by sector. It will contain information on the number of on-going projects and the overall financial and physical performance of the projects being implemented by each sector in the specific areas (region, province, city or municipality). This report will likewise contain the overall performance of projects implemented in the area. 

RESPONSIBILITY: Project Monitoring Committee

   Municipal Level

FREQUENCY: To be prepared and submitted monthly

DISTRIBUTION: 1 Copy - Municipal Development Council
                         1 Copy - Provincial Project Monitoring Committee

SUBMISSION DATE:

Municipal Development Council - On the 7th day of the month following the reference month

Provincial Project Monitoring Committee - Not later than two (2) weeks after reference month.

   Provincial Level

FREQUENCY: To be prepared and submitted monthly to the Provincial/City Development Council; quarterly to the regional Project Monitoring Committee (RPMC)

DISTRIBUTION: 1 Copy - Provincial/City Development Council
                         1 Copy - Regional Project Monitoring Committee

SUBMISSION DATE:

Provincial/City Development Council - On the 7th day of the month following the reference month

Regional Project Monitoring Committee - Not later than two (2) weeks after reference month.

   Regional Level

FREQUENCY: To be prepared and submitted quarterly

DISTRIBUTION: 1 Copy - Regional Development Council
                         1 Copy - NEDA Central Office

SUBMISSION DATE:

Regional Development Council - On the 3rd week after reference quarter

President/Cabinet/NEDA Board - On or before the 30th day of the month after reference quarter

DEFINITION OF ENTRIES:  

   As of - End of reporting period

   Region/Province/City/Municipality - Specific area where projects are being implemented

   Column (1)

Sector - Sector or category of projects

   Column (2)

Number of Projects - Total number of projects being implemented under the sector in the specified area

 FINANCIAL STATUS (Php '000)

Column (3)

Program - Total amount of funds required by the sector to accomplish targets from start of project to reporting period

Column (4)

AA Issued - Cumulative total Advices of Allotment issued by DBM to the agency from start of implementation to reporting date

Column (5)

Funding Support - Total AA issued (Column 4) divided by Program (Column 3)

Column (6)

Expenditure (Unpaid Obligation) - Total accounts committed to be paid for services rendered and/or work accomplished by each sector as of reporting date

Column (7)

Expenditure (Disbursement) - Total actual cash payments made by each sector though the issuance of Treasury Warrants and/or checks as  of reporting date

Column (8)

Expenditure (Total) - Sum of unpaid obligation (Column 6) and disbursement (Column 7) for each sector

Column (9)

Expenditure Rate - Total expenditure (Column 8) divided by Program (Column 3), multiplied by 100

PHYSICAL STATUS

Column (10)

Target - Expected overall amount of work (in percentage) to be accomplished by each sector as of reporting period (weighted sectoral target in percent)

Column (11)

Actual - Actual work accomplished by each sector (in percentage) as of reporting period (weighted sectoral accomplishment in percent)

Column (12)

Slippage - Difference between Actual (Column 11) and Target (Column 10) physical accomplishment by each sector. It may be positive (which means that the project is ahead of schedule), negative (behind schedule), or zero (on schedule).

Column (13)

Performance - Actual (Column 11) divided by target (Column 10) multiplied by 100.

Column (14)

Employment Generated - Employment generated by the sector expressed in man-days

Column (15)

Remarks - Additional information on the project, such as problems that impede project implementation, remedial measures taken, etc.

At the end of report, indicate the NAME, DESIGNATION and OFFICE of the person who prepared the report and the DATE the report was prepared.  

PMC FORM O-4
SUMMARYOF FINANCIAL AND PHYSICAL ACCOMPLISHMENT BY SECTOR
As of: _________________________________________
Region/Province/Municipality: ______________________

Prepared by: _______________________                                Office: _______________________
Designation : _______________________                               Date:  _______________________      

back to top