WHEREAS, in pursuit of government's decentralization policy,
efforts are directed to make institutions more effective and
more responsive to the needs and conditions of local communities
by bringing decision making and action at the local level;
WHEREAS,
decentralization shall be effected meaningfully in all aspects
of plan implementation;
WHEREAS,
it is imperative to synchronize planning, programming and
budgeting and to complement the devolution efforts already
on-going in the institutional processes for development planning
and policy formulation, programming, budgeting with
decentralization efforts in pan and project monitoring and
evaluation;
WHEREAS,
as a consequence of said policies on decentralization and
administrative delegation. Executive order 308, as amended,
mandates the Regional Development Councils (RDCs) to monitor,
evaluate and formulate recommendations on the implementation of
development plans and programs in the region;
WHEREAS, there is
an urgent need to institutionalize a comprehensive and
decentralized project monitoring and evaluation systems with the
kind of timeliness that is necessary in order to take quick
action on problems that are confronted in the implementation of
projects at the lowest level;
WHEREAS, this has
been initially effected through the creation of project
Monitoring Committees in the provincial and municipal levels
under Memorandum Order No. 175, as amended;
NOW, THEREFORE,
I, CORAZON C. AQUINO, President of the Philippines, by virtue of
the powers vested in me by the Constitution, do hereby
order the establishment and adoption of the Regional Project
Monitoring and Evaluation Systems (RPMES).
Section 1.
Objectives
The RPMES primarily aims to expedite project
implementation and devolve project facilitation,
problem-solving, monitoring and evaluation to the regions and
sub-regional levels, particularly to the provincial and
municipal levels. More specifically, the RPMES aims to achieve
the following objectives:
-
To provide up-to-date
information on the overall status of project implementation
for planning and budget allocation, to include employment
generation of the various programs/projects expressed in
man-days;
-
To identify
problems/issues which impede project implementation fro
remedial action at the regional and and sub-regional levels
and elevate unresolved issues and problems at these levels
to the Cabinet or the President for resolution and final
actions;
-
To integrate all
monitoring activities in the region;
-
To assess and ascertain
whether projects implemented are supportive of regional
development goals and plans as well as national development
thrusts and priorities;
-
To provide information on
lessons learned in project implementation for planning and
implementation of future similar projects;
-
To provide a venue for
greater participation of non-government organizations (NGOs)
in the development planning process.
Section 2.
Scope and Coverage
The RPMES envisions to monitor and evaluate all development
projects to economic, social, infrastructure and other
development project(s) at the regional, provincial, city and
municipal levels. These development projects maybe funded from
national government and locally-generated resources.
At the national level, the
monitoring and evaluation of the economic and physical
performance of government corporations shall, likewise, be
undertaken by the Government Corporate Monitoring and
Coordinating Committee (GCMCC) to validate capital expenditure
programming by the corporations under it.
At the regional level, the
projects to be monitored may include projects contained in the
Regional Development Investment Program (RDIP), other
foreign-assisted or nationally-funded projects implemented and
managed at the regional level and the regional components of
nationwide projects.
At the provincial, city and
municipal levels, the scope of monitoring shall include projects
implemented and managed at these levels with the NALGU funds
released directly to the province/city/municipality, foreign and
nationally-funded projects, and other projects funded from
locally-generated resources.
Sec. 3
Organization
The RPMES shall
be implemented by the development councils at the variou levels
(RDC, PDC, CDC and MDC). A Regional Project Monitoring Committee
(RPMC) shall be established under the RDC in addition to the
Project Monitoring Committees (PMCs) created through Memorandum
Order No. 175, as amended. At the national level, the RPMES
shall be implemented initially through the Cabinet Action
Committee on Implementation Assistance (CACIA) with the NEDA
Secretariat to serve as the Secretariat. At the national level,
the participation of the Government Corporate Monitoring and
Coordinating Committee (GCMCC) is hereby effected to monitor and
evaluate corporate financial and physical performance of the
government corporations under it.
The Presidential
Management Staff (PMS), independent of the RPMC, shall focus on
monitoring of the Prersident's commitments in the various
reigons.
The extensive
participation of non-government organizations (NGOs) as project
monitors shall be advocated at all levels. NGO membership in the
provincial, city and municipal levels shall include, but shall
not be limited to, representatives from either civic and/or
religious groups.
At the regional
level, the National Economic and Development Authority (NEDA)
Regional Director shall be the Chairman of the Regional Project
Monitoring Committee (RPMC) with the Department of
Budget and Management (DBM) Regional Director as Co-Chairman.
The Committee shall have representatives from the Department of
Local Government (DLG) and non-government/religious
organizations as members. The NEDA Regional Office shall serve
as the Secretariat of the Regional PMC.
The PMCs created
through Memorandum Order No. 175, as amended, to implement the
RPMES at the sub-regional levels (province and municipality)
will each be composed of representatives from the DLG, NGOs and
the Parent-Teachers Association (PTA) President or PTA
Federation representative. There shall likewise be established
City Project Monitoring Committees with the same functions and
membership, as applicable to the city. The
Provincial/City/Municipal Budget Officer will be the Chairman of
the Committee with the Provincial/City/Municipal Development
Coordinator as Co-Chairman Secretariat support to the
sub-regional PMCs will be provided by the
Provincial/City/Municipal Planning and Development Office.
The
operationalization of the PMCs at the various levels shall be
ensured by the DBM and NEDA in coordination with the DILG.
The Project
Monitoring Committees, in their discretion, consult the
Commission on Audit representatives assigned to their respective
areas of jurisdiction on matters falling under the functional
responsibility of the Commission on Audit.
Sec. 4
Responsibilities of Entities
The specific
roles and responsibilities of various units/organizations
involved in the RPMES are as follows:
Department of
Budget and Management (DBM)
-
Jointly with NEDA, provide
over-all direction and coordination of RPMES activities;
-
Provide the PMCs with
information on project fund releases;
-
Evaluate and report on the
budget performance of implementing agencies; and
-
Operationalize the
creation of Project Monitoring Committees at the Regional,
Provincial, City and Municipal levels.
National Economic and
Development Authority (NEDA)
-
Provide feedback to
Regional PMCs on actions made on issues raised to the
Cabinet or the President;
-
Provide the secretariat
services as are here indicated; and
-
Conduct training for the
operationalization of the RPMES, together with DBM.
Office of the
Cabinet-Secretary-OP
-
Include in the agenda of
the monthly CORD-RDC Chairmen meeting the President or other
appropriate venue, issues/problems raised through RPMES that
require the action of the Cabinet/President;
-
Follow-up with the Cabinet
members/agency heads actions on recommendations to expedite
project implementation; and
-
Provide feedback to
concerned CORD/RDC Chairman on problems/issues raised for
discussion.
Presidential Management Staff (PMS) - OP
-
Monitor compliance
with President's commitments in the various regions,
independently of the RPMC.
Government
Corporate Monitoring and Coordinating Committee (GCMCC)
-
Monitor and evaluate
financial and physical performance of government
corporations under it.
Project
Implementors (Regular agencies, non-financial
government-owned/controlled corporations and local
government units)
-
Submit list of
projects for implementation during the year to the
monitoring committees using suggested initial report
forms;
-
Submit periodic
reports to the monitoring committee on the status of the
project implementation based on suggested reporting
forms;
-
Provide authorized
monitors access to more detailed information on project
implementation (e.g. work program);
-
Submit to the next
higher level of the of the line agency reports on the
status of project implementation; and
-
Implement/institute
remedial measures on problems/issues identified as
suggested by the development council.
NGO
Authorized Monitors
-
Assist the PMC or
development council in monitoring and evaluation of
projects by identifying implementation problems or
outstanding performance through project exception
reports;
-
Ensure
effective/efficient implementation of project through
vigilance; and
-
Act as government
partners in ensuring transparency in project
implementation.
Project
Monitoring Committee
-
Provide list of
projects to be monitored to NGOs involved in the project
monitoring;
-
Collect and process
reports of implementators and NGO monitors on the status
of project implementation for the development council
and next higher level project monitoring committee;
-
Pinpoint problems,
verify information and recommend remedial measures to be
submitted for analysis and action of the development
council;
-
Provide feedback on
the remedial actions of the development council and
follow-up their implementation;
-
Prepare and
disseminate periodic (monthly or quarterly) project
monitoring reports on the status of project implentation;
and
-
Elevate the higher
level bodies problems/issues which are not resolved at
their level.
Development Councils (RDC, PDC, CDC, MDC)
-
Supervise and
coordinate activities of the PMCs;
-
Assess problems
encountered in project implementation and provide
remedial action possible at their levels or refer
problems/issues to appropriate units or development
council;
-
Evaluate the
implementation of projects and derived lessons for
future planning and project implementation;
-
Provide policy
direction in planning and budget allocation based on the
overall status of project implementation;
-
Report on the status
of project implementation to appropriate bodies
(President, Cabinet, Congress, etc.) for information or
action; and
-
Inform PMCs of action
taken on problems referred to appropriate units (i.e.,
Cabinet, OP).
Department
of Local Government
-
Coordinate with the
DBM in creating and operationalizing the PMCs at the
municipal, city and provincial levels;
-
Ensure expanded scope
of monitoring and evaluation (provided by MO 175, as
amended) to include other development projects specified
under the Executive Order; and
-
Assist the DBM and
NEDA in the conduct of training for the RPMES.
The reports herein
required shall include as part of its reporting formats
employment generation of the various programs/projects
expressed in man-days.
Section 5.
Implementing Rules and Regulations
The Secretary of Budget and
Management, jointly with the Director-General of NEDA, shall
promulgate the rules and regulations to effectively implement
the provisions of this Executive Order.
Section 6.
RPMES Manual of Operations
A Manual of Operations to
implement the RPMES shall be formulated jointly by the DBM, NEDA,
DLG, and other concerned agencies for the effective and
efficient implementation of the same for the guidance of
all.
Trainings/workshops on the use
of the RPMES Manual of Operations shall be conducted within the
next six months.
Section 7.
Funding
Funds needed to implement the
RPMES shall be made available from sources to be recommended by
the DBM, with the approval of the President. Subsequently
funding requirements of the RPMES such as the granting of
financial incentives to NGO monitors, training
capability-building and other administrative costs shall be
provided in the General Appropriations Act under the Regional
Development Fund. The funds for the RPMES shall be administered
by the DBM.
Section 8.
Rescission Clause
All orders, issuances, rules
and regulations or parts thereof inconsistent with this
Executive Order are hereby revoked or modified accordingly.
However, Executive Order should complement Memorandum Order No.
175, as amended, which provides for, among others, the creation
of Project Monitoring Committees.
Section 9.
Effectivity
This Executive Order shall
take effect immediately.
DONE in the City of
Manila, Philippines, this 2nd day of November in the year of Our
Lord, nineteen hundred and eighty-nine.
(Sgd.) CORAZON C. AQUINO
By the President:
(Sgd.) CATALINO
MACARAIG, JR.
Executive Secretary
